Document Management

One of the ways we help you move from Print to Possibility is by providing document management solutions that allow you to secure, store, search, and retrieve your important business information.

What is Document Management?

A Document Management System (DMS) is a computer system used to track and store electronic documents. It is usually also capable of keeping track of the different versions modified by different users. The key functions of a Document Management System are: 

  • Storage: Creating a central repository for scanned documents and other digital information (Microsoft Office files, photographs, PDF’s and most other digital file types) 
  • Retrieval: Searching and retrieving files by file name, multiple index fields and/or full-text search 
  • Access Control: Enhancing security with password-protected access by user to specific file types or folders 
  • Audit Control: Creating an audit trail of who has viewed what files and when 
  • Remote Access: Providing access to information across multiple offices and devices 
  • Backup and Disaster Recovery: Enabling files to be backed up off site and restored if disaster strikes 
  • Workflow Improvement: Automating document-intensive business processes to increase productivity and predictability

What Technologies Do I Need to Consider?

To learn more about the possibilities that your business could enjoy, download our “Buyer’s Guide to Document Management.” This informative document will help you get a vision for what your document management system could do for you while helping you understand each of the key technologies. Download Now

Contact us to learn more about how your business can benefit from document management solutions from Prime Office Innovations.